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Privacy Policy

Shortlister Solutions supplies a video assessment software service under the brand Shortlist.Me. This policy describes how your data is managed in accordance with data protection legislation.

Data protection contact

Shortlister Solutions acts as a data processor on behalf of the organisation assessing you. If you wish to contact us regarding your data privacy you can do so by emailing

Personal data collected

We receive the following personal information from the organisation that you are interviewing for:

We collect the following information from you on behalf of the organisation that you are interviewing for:

We may also collect the following information to help us provide you with technical support:

What we use your personal data for

We process your data only for the purpose of facilitating your interview. We do this to fulfil our contract with the organisation that you are interviewing for. If we do not have your personal data, it will not be possible to complete your interview.

Recipients of the personal data

So that we can complete your video interview and supply it to the organisation that you are interviewing for, we use several outside services. We may share your information with these companies





Better Stack


Information shared

Name, Email address, Phone number

Interview answer videos

Name, Email address

IP address

Audio recordings

Name Email Feedback URL


Data storage

Data storage

Email delivery

Logging web pages visited

Audio transcription

Aggregation of data

Data location







*enablement subject to Data Controller authorisation

Security & transfers outside of the UK & EU

When we send and receive data, we always use encrypted network transmissions. All of our systems are secured by strong passwords, and data is only available to authorised users.

Retention of information

The organisation that you are interviewing for will have told you how long they will keep your personal information for. We will delete your information when they have finished with it.When we log data about your use of our web application using your IP address, we only keep that data for seven days in case we need it to provide you with technical support.

Your rights

You have various rights over how your data is processed. As the data we store about you belongs to the organisation that you are interviewing for, you should contact them directly to request to exercise your rights. We will pass any requests we receive to the relevant organisation.

Should you wish to exercise any of your rights please contact us.

How to make a complaint to the ICO

If you are dissatisfied with the way we have been processing your personal data or have not dealt with one of your rights correctly when you have asked us to you may lodge a complaint with the Information Commissioner’s Office (ICO).  The ICO has several ways in which you can get in touch with them, including post, email, and online forms.

Automated decision making including profiling

We do not undertake any automated decision-making, including profiling.